Approve Change Order No. 1 to Project 2015-120; Apple Valley Community Center Aggregate Flooring, with SwedeBro, Inc., to authorize incremental payments for work completed and an extension of the timeline.

SwedeBro, Inc., was contracted to change and enhance the aggregate flooring throughout the hallways and vestibules of Apple Valley Community Center.  In addition to the main proposal, the contract included slip resistant decorative flooring for Redwood Pool's locker-room/shower/toilet facilities.

SwedeBro, Inc., has completed the work at Redwood and a majority of the Apple Valley Community Center flooring.  A minimal amount of warranty work remains to be done and SwedeBro, Inc., has proposed a 15% retainage.  Staff finds this acceptable and recommends payment, minus 15% retainage, to SwedeBro, Inc., for the cost of materials and work completed.

An agreement in the amount of $26,310.00 was awarded to SwedeBro, Inc., for flooring work at Apple Valley Community Center and Redwood Pool facilities.  A majority of the work has been completed; however, the remaining warranty work will require a three-day complete shutdown of the Apple Valley Community Center. 

Staff will work with the vendor to coordinate the three least disruptive schedule dates available for this.  There may be a significant time lapse before the shutdown can occur, and recognizing the vendor has responsibility to the material manufacturer and the cost of labor, staff recommends partial payment on the agreement at this time. 

An extension of the agreement timeline is needed to allow the work to be completed at a time in the future most acceptable to the City.